Hubstaff Tasks Review
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Hubstaff Tasks Review

Hubstaff Tasks combines in one app the best of project management, workflow oversight, and agile project management strategies. It’s free and easy to set up an account. Team leaders can streamline communication and easily access the big-picture view of any project, making Hubstaff Tasks worth a closer look.

Quick Hits

What We Like

  • “Free forever” plan
  • Affordability to scale up
  • Project templates

Could Be Better

  • Ability to customize fields
  • Integration with other apps
  • Access to chat support

The Blueprint Score

Determined and ranked by our resident expert based on firsthand knowledge and unbiased research.

Ease of Use 8/10
Support 7/10
Pricing 10/10
Features 8/10
8.2
out of 10

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Updated December 29, 2020

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Rarely is one person responsible for every step associated with a project. Collaboration brings together diverse skill sets and talents to achieve a specified outcome.

But group work can only be effective when there is a clear definition of roles and a process for communicating to share updates and roadblocks and to track progress. Collaboration apps are designed to bring these functions together for improved efficiency and increased productivity.

There’s a long list of collaboration apps available at varying price points. A relatively new option is Hubstaff Tasks. Part workflow coordination, part project management, and part kanban board, Hubstaff Tasks is a collaboration app that offers a seamless method for keeping track of essential details.


Who is Hubstaff Tasks for?

This project management software is the perfect fit for companies already using the Hubstaff and Hubstaff Talent time-tracking and employee-monitoring systems. All three apps sync workflows to keep all team members updated in real time.

The collaboration app may also be a solid option for small businesses looking for a budget-friendly solution. Templates make it easy to get started without having to build a project roadmap from scratch. Launched in 2019, Hubstaff Tasks is an alternative to other task management tools such as Trello, Asana, and others.


Hubstaff Tasks’ features

The agile project management app includes features that are common among project management software tools. Here’s a look at some of the core features Hubstaff Tasks offers users.

Collaboration channels

Skip long email threads for project updates or to find answers to pressing project questions. The built-in communication channels allow users to post comments, ask questions, share updates, or tag teammates as it relates to a project schedule.

Easily attach files, images, and other project documents so that all team members have instant access to the latest information.

Pre-made and customizable templates

Save time establishing project management steps and jump into creating teams and assigning tasks with predesigned templates.

There are more than 40 pre-built templates to choose from, ranging from creative project management to employee management and customer experience management. Here is just a sampling of the templates offered.

  • Project Management
  • A/B Testing
  • Website Design
  • Blog Management
  • Hiring
  • New Hire Onboarding
  • Sales CRM
  • SEO Planning
  • Event Planning
  • Customer Support Process
  • IT Support
  • And several others

It’s also possible to choose a template with a limited theme. The To-Do List and standard kanban template offer the opportunity to create your own project workflow.

A display of project templates available in Hubstaff Tasks.

Hubstaff Tasks offers 40+ templates from across a variety of business functions. Source: Hubstaff Tasks software.

Prioritized projects

The “Sprints” feature allows teams to fast-track priority projects. A secondary dashboard provides a progress overview of a narrowly defined set of work tasks within a specific time period. The scrum management tool supports an agile methodology for projects with fixed iterations via a dashboard that’s simple to use.

The Sprints dashboard in Hubstaff Tasks.

The Sprints feature allows teams to easily prioritize tasks. Source: Hubstaff Tasks software.

Timeline View

The newly released timeline view is only available with a premium subscription, but it offers a visual snapshot of project progress. Within the dashboard, you can see tasks by day, week, month, or quarter. This function also makes it easy to see which team members have been assigned to specific tasks. Views can be sorted by group or by individuals for a concise overview of project progress.

The visual dashboard in Hubstaff Tasks showing where projects are on a timeline.

Project progress can be sorted and searched for easy accessibility. Source: Hubstaff Tasks software.

Brief check-ins

Stand-ups is a feature allowing for brief daily check-ins with team members. This tool sends each member an email prompt at the same time each day. The email contains a few simple questions, and the responses are sent to managers.

Questions can be customized, and Hubstaff Tasks offers these three as a starting point.

  • What did you work on today?
  • What will you work on next?
  • What roadblocks are you currently facing?

Stand-ups are more than a way to check up on staff. It gives project members a focus for the day and offers them an opportunity to flag problems before they spiral out of control.


Hubstaff Tasks’ ease of use

Getting started with Hubstaff Tasks is simple. It only takes an email address and a routine setup process. To establish an account, you must provide a company name even if you’re only planning to use it for personal use.

The page for creating a free account in Hubstaff Tasks.

Signing up for a free account in Hubstaff Tasks requires an email address and a business name. Source: Hubstaff Tasks software.

In less than five minutes, you can sign up, sign in, and start creating projects. Input tasks into each project, and invite, or assign, others to the project. Like all task-planning software, users are given roles.

Hubstaff Tasks has three specific roles.

  • Viewer: Someone who can work on the project and access details but is unable to modify the project.
  • Collaborator: This person can create and manage tasks.
  • Manager: This individual can edit, archive, or restore a project.

Hubstaff Tasks’ pricing

With just two subscription options, pricing for Hubstaff Tasks is straightforward and affordable.

Smaller teams with limited users and fewer projects can leverage the power of the free version. However, the free version also limits the number of users and projects and storage capacity.

  • 1 to 5 users
  • 10 projects
  • 100 MB storage/user

The premium version — which is $5/month, or $4.17/month for an annual subscription — is designed to scale up quickly as a business expands and increases the number of projects and staff.

  • Unlimited users
  • Unlimited projects
  • 5 GB storage/user

Both versions of the online project tracker include core features. This is just a snapshot of the functions offered.

  • Kanban boards
  • Checklists
  • Due dates and estimates
  • Sprint planning
  • Custom project templates
  • Custom workflow actions
  • Filter and search
  • Comments and mentions
  • File attachments

Hubstaff Tasks’ support

Extensive documentation and explainer videos are readily available on Hubstaff Tasks. Specific questions can only be answered by submitting a help desk ticket. Demonstrations and onboarding calls can be scheduled by request.

Hubstaff Tasks offers extensive support documentation.

Users have access to plenty of support documentation on Hubstaff Tasks. Source: Hubstaff Tasks software.


Benefits of Hubstaff Tasks

Visual boards and dedicated tasks ensure managers can check in and get the status of a project at any time. There’s no need to interrupt the workflow because all of the relevant information is attached to the task as it moves through the process.

Additionally, the Stand-ups automate the feedback collection from individual members without spending time knocking on doors, making phone calls, or typing an email.

The clean and simple design of the project boards provides clarity to the process, while only offering the features you need. The dashboard encourages efficiencies with these key benefits.

  • Offers a clear visual of all the projects that have been created or joined.
  • Supports organization by allowing for the creation of project folders that can be searched and filtered.
  • Includes drag-and-drop features and one-click moves to propel an entire project forward.

Simplicity supports user buy-in

The deployment plan for any new software must be strategic and have buy-in from users since, for acceptance, it’s important to integrate it into the wider culture. Hubstaff Tasks makes it easy to embrace a new project management tool, thanks to the options it gives users, who can choose from more than 40 ready-to-go templates or blank kanban boards.

A blank kanban board template in Hubstaff Tasks.

You can create kanban boards in Hubstaff Tasks, but there’s no option for custom fields. Source: Hubstaff Tasks software.


Frequently Asked Questions for Hubstaff Tasks

Does Hubstaff Tasks integrate with Hubstaff and Hubstaff Talent?

Yes. The three software platforms sync to share important project and staff information in real time.

Does Hubstaff Tasks integrate with other software?

Not on its own. Companies that also use Hubstaff can take advantage of integration with business software, such as Slack, PayPal, Zendesk, Salesforce, and others.

What roles can team members be assigned to?

As previously mentioned, Hubstaff Tasks has three roles for users.

  • Viewer: This person can work on the project and access details but is unable to modify the project.
  • Collaborator: This person can create and manage tasks.
  • Manager: This individual can edit, archive, or restore a project.

For small and medium-sized businesses wanting an affordable, easy-to-use project management tool — especially those using Hubstaff and Hubstaff Talent — Hubstaff Tasks is worth a closer look.

For small and medium-sized businesses wanting an affordable, easy-to-use project management tool — especially those using Hubstaff and Hubstaff Talent — Hubstaff Tasks is worth a closer look.


How Hubstaff Tasks Compares

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Hubstaff Tasks
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Trello
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monday.com
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Podio
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The Motley Fool owns shares of and recommends Atlassian, PayPal Holdings, Salesforce.com, Slack Technologies, and Zendesk and recommends the following options: long January 2022 $75 calls on PayPal Holdings. The Motley Fool has a disclosure policy.